Given the inherent formal and corresponding significance of this subject of legal documents that must be notarized, state governments have deemed it necessary to enlist a trained individual to assist with their execution. Once your documents are notarized, the center will help you make any necessary copies and ship them where they need to go.Ĭertain documents must be notarized in order to have legal effect. Good Standing & Landlord’s Signature: Highlight that the tenant is currently of good standing and pays rent when due, after which the landlord signs the letter with their name & title.The UPS Store locations offer notary services to help make life easier. Is the lease ongoing or for a fixed term? Recall and cite the date when the tenant’s lease began.ĭetails of Rent Payment: How much is the rent? How often it is paid (monthly, weekly, etc.), and which payment method is used (e.g., check, online transfer). Statement of Residency: A clear, written statement that the purpose of the letter is intended to serve as proof of residency for the tenant.Ĭomplete details of the Rental Property: Provide a brief overview of your rental property, detailing the full address, unit/block number (where applicable), and any other important facts about the address.ĭuration of Residency: State how long the tenant's residency is expected to span. 'Proof of Residency Letter' will suffice. Letter Heading: Ensure to use a clear and concise heading that’s devoid of ambiguity.

Tenant's Information: Input the tenant's full name, address, and contact details (phone number and email address). Landlord's information: Include name, address, along with contact details (phone number, email address, or fax) in the letter. Names of parties: Tenants and Landlords must be identified by their name (except where the tenant is under 18 years of age).ĭate of Issuance: Like any other letter, you begin a letter for proof of residency by stating the date on which it is written. This is where it differs from a letter of reference or letter of recommendation. Unlike other types of letters commonly requested by tenants, a proof of residency letter is a mere admission of a fact - that the person in question leased the property from the landlord and actually resides at the said address.Īs such, it doesn’t require vouching for the tenant or passing any assessment of their character or qualities. When a proof of residency letter is notarized, it shows that the letter is authentic, legally obtained, and that the parties to the letter are not impersonators or making a false claim. In other cases, the letter may also be required to be notarized.

Generally, landlords and employers draft proof of residency letters and include supporting documents like IRS form W-4 and lease agreements to provide evidence to strengthen the claim. Other entities, whether public or private, can also request such letters. In several cases, the Department of Motor Vehicles (DMV) requires this type of letter when a person applies for a driver's license or street parking privileges. Otherwise known as an affidavit of residence, a letter for proof of residency is a signed affidavit indicating that a person actually resides at a specific address. In simple terms, it’s a document that answers the question, “Does this tenant truly live in a particular property?” So this easy-to-use proof of residency letter template contains all the details to help you legally prove residence. Leaving out certain vital elements could render it not fit for purpose. This document is perhaps one of the easiest you will ever have to create, especially when your proof of residence letter template is doing much of the heavy lifting. And there are many such instances: from registering a new address for their driver’s license & voter’s registration IDs to even setting up new utility bills. In a world where a lot hinges on online & physical safety, a letter for proof of residency - a formal document that verifies residence of a particular address - ensures certain services or public resources don’t go to the wrong beneficiaries.īesides helping to verify that a person truly resides at the given address as claimed, anyone moving into a new rental property will likely need proof of residence. There is a good chance you’ve been asked to tender a letter for proof of residency by your bank, a public authority, or another institution and it’s not hard to see why.

Notarized letter reside with person